Administration

This is a Google Site, designed by Lisa Miller.  Since the administrator may not always have a quick way to research and implement changes or additions, I'll attempt to anticipate current and future needs as applies to this site and address them.  Generally speaking, you'll refer back to the Google Sites Beginner's Guide again and again to remind you how to do things within this site.  This page will explain actions that are most commonly needed to administer the site.

Pages

Add a new page by clicking on the New Page icon that looks like a page with a + sign on it.  In most cases, what you'll need is a Web Page template, but some of the other choices are Announcements, File Cabinet and List.  An Announcement (News) page is quite useful to highlight upcoming events or use as a blog or journal.  If you'd like to place a gadget that displays snippets of the latest posts in another page (like the Home page), in Edit Mode, click on Insert>Gadget>Recent Posts.  More about this in the section below called News.

When you create a new page you'll find that the ability to "Add Files" and "Comment" is enabled by default.  To turn these off, you should save the page, click More>Page Settings, then uncheck Allow Attachments and Allow Comments.  I've done this to prevent comments on pages and hide the attached files.  Any images or documents Inserted into a page will be attached to that page.    A file of any kind can also be placed in a File Cabinet page and a link made to it from anywhere on the site.  Files in the File Cabinet page cannot be hidden from view if the Site Map is visible.  Here's a discussion on the pros and cons of different ways of adding files to pages.

In this site, because a Horizontal Navigation Bar is used, new pages are not automatically added to the navigation, they must be added in manually.  While it may seem more trouble to make the extra steps, it allows you to have pages on the site that are not visible to all viewers.  Other types of Navigation will be discussed in the next section.

Editing Pages is explained in detail on this page.  These are actions that you'll be using constantly, so this page is a big help.

Adding Objects and Apps may be the most useful of all the features in Google Sites.  It shows how to insert the most useful additions to a site, like Calendar, Documents, Forms, etc..  Be aware that the Calendar and Documents and Forms cannot be edited from the site, they must be edited from the Google Calendar or Documents page while you are signed in.  More about Calendar below.

Gadgets can be inserted by clicking Insert while in edit mode and choosing Insert>Gadget.  One of the most useful features can be adding snippets from an Announcements page that you have created.  You cannot edit the Recent News gadget from the home page, you must edit it from the Announcements (News) page.  The changes or posts you make will be reflected in the gadget automatically.

Navigation

This site features Horizontal Navigation, a bar of links to pages within the site listed across the top of the page.  It is set not to add pages to Navigation automatically, they must be added manually.  Here's how to do that.  One benefit of Horizontal Navigation is the fact that the Site Map can be disabled, allowing pages on the site that are not accessible to the public, like this one. To do this, click More>Manage Site>Site Layout>Edit Horizontal Nav Content>uncheck Include a Link to Sitemap.  In a vertical navigation bar (on the side), you do not have the choice to hide the Site Map.  To access hidden pages, sign in, click More>Manage Site>Site Layout>Pages and choose the page you want to view or edit.

This page uses a form of navigation that's called a Table of Contents, also known as Anchor Links.  When a page becomes very long, you want a way to find things in it.  This page is set up to add Categories, Format them (see top right-hand corner) as Headings, then put a Table of Contents Gadget in the upper right-hand corner.  The Gadget automatically lists them.  While the page is in Edit mode, the Table of Contents gadget will look blank, but when you Save, it will list the Headings.  Clicking on the Heading you want will take you right to that section.

On this page, when you want to go back to top, click Back to Top ;-)

News

One of the template choices you have when creating a new page is Announcements.  The latest post is placed at the top of the page.  You can name it anything you like, I chose to call it News.  It works like a blog and keeps your viewers up-to-date on current events and activities.

To make a new post, click the New Post button and in the box where it says Untitled Post, replace that with the name of your post.  Remember to always name your post.  Go down to the text box and enter your post, then click on the blue Save button in the top right-hand corner.  If for some reason you would like to edit the post after you've completed it, go back to the News page, you'll be shown a link to Edit Post.  Do that, then click Save.  If you would like to Delete a post, click on title of the post from the News page and that post will be shown on its own page.  From there you click the More button, then choose Delete Page.

I've Inserted a Gadget called Recent Posts into the Home page to draw attention that to the fact that there's a new entry in the News page for people to click on and read.  You can't edit a post or add a new one from the Home page, only from the News page.  If there's an event coming up don't forget to enter it into the Calendar as well.

Calendar

The calendar cannot be edited from this site, it must be administered from Google Calendar while you are signed in. The Calendar in this site is a gadget that is inserted while in Edit mode; it is a link to the actual Calendar.  Here are two excellent articles posted by Stephen Hind on How to Insert a Google Calendar and How to Embed Multiple Calendars (and other things).  Be careful on the site Calendar page when you are in Edit Mode, you will see a blank gadget with a blinking cursor in front of it-if you hit Delete at this stage, it's entirely possible to Delete the Calendar gadget, which means you'll have to find out how to put it back in.  Don't panic, go to Insert and click on Calendar and it will appear again.  But you can avoid all that if when you see the empty Calendar Gadget, to go to the top of the page and click Save, the page will refresh and you will see the Calendar as a viewer sees it.

When you are in the Calendar Page, you have lots of options.  The ones that will interest us the most is upcoming Howdy-Roo events.  To enter a new event, click in the middle of the day you want to place an event.  You'll see a pop-up like this one, fill in the name of the event and click Edit Event.


You'll be taken to another page where you will fill in the details of the event; the Title, uncheck the All Day box and fill in the times of the event.  If it is exactly the same event that will repeat, click on the Repeat box and fill in the details as they are presented to you.  If it's not going to be exactly the same, it's best to fill in each event individually.


When you're filling in the Where field, make sure you name the venue, i.e., Johnson Park or Lakeside Pavilion, then the full address including city, state and zip code.  When you do this, Google will provide a map when people click on the event to find out more details from the Calendar, it's very handy.  In the Description, be quite precise in giving helpful details, special driving directions, even Contact names or phone numbers to call for assistance.  All of these will be shown in a pop-up when people click on dates on the Calendar.  You can get a pop-up reminder on your computer while you're signed into Google as the Administrator of Howdy-Roo and/or get an email reminding you of the event, if you choose.
Be sure to Save before going back to the Calendar or you'll have to do it all over again!

Contact

The Contact Page has an embedded Wufoo Form that delivers Contact information to the Howdy-Roo Gmail address.  The Wufoo username, email address and password information is necessary to change any details in the form.  After making any changes to the form, you must re-embed the code. Go to the 'embed form code' page on Wufoo and copy-paste 'iframe version'.  Go back to the Contact page, click Edit and delete the old gadget.  Click <HTML> and paste the code, then Save.  The contact form should be as it appears to the Public.

The Contact emails may be forwarded to the administrators personal email address to stay current with all new contacts, directions HERE , but KEEP IN MIND that if you answer from your personal email address, YOUR address will be visible to the recipient.  It's a much better idea to answer from the Howdy-Roo address.


Photos

The Photo galleries are on Announcement pages.  That means that each gallery is listed as a New Post, with former posts listed in descending order.  It was done this way to give the photo pages a clean look because the only other way to do a Photo Gallery tends to look a bit junky in Google Sites, shows as a Slideshow or has Picasa (owned by Google) logos on it.  The photos are actually stored in Google+ photos, which has a virtually unlimited storage capacity and allows the use of full-sized pictures while using none of the storage space allotted to Google Sites.  One little detail that can be annoying is that each new photo you add is place at the top of the post, so you have to decide how you want your gallery to look, then load everything backwards.  Sorry.

To sign into Google+ Photos bring up a Google Search page, sign in if you haven't already and click on More in the black navigation bar at the top. Choose Photos and you'll be taken to your Google+ Photos page.  Click on Albums and you'll see that there are different albums containing photos of various events, plus one called Pictures.  Remember that all the photos on the web site are stored here in Google+ Photos so they must be uploaded here first in order to put them on the web pages.

In order to add photos, click on Upload New Photos and you'll be shown a window that looks like this;


You'll either name a new album you want to start by filling in the first box or click 'add to an existing album' and be given the choice what album to place the photo in.  Select the photo or photos from your computer and place the photo in a new album or an existing one.  You can upload more than one at a time but if anything interrupts the upload it can be annoying to do it all over.  I would recommend only loading 5 or so at a time.

When you have completed your album, you will be able to rearrange the pictures at will, instructions are HERE.  Remember that if you delete a photo from Google+ Photos, they will also be deleted from the web page.  When you upload pictures, the Sharing settings are Private by default, in order for the pictures to be seen in a web page the settings must be changed to Public.  In Albums next to Upload New Photos is a button called Sharing Settings.  From there, change the settings to Public.

To make a new Photo Gallery, click on the Photos navigation link at the top of the page and click New Post (remember it's an Announcements page).  Name your Gallery using an event name, date or both, replacing the text that says 'Untitled Post'.  In some cases you'll want to use a single row of photos, in others a two-column layout.  Click in the box where you want the photo to be, then Insert (top left) and choose Picasa Photo.  In most cases, you'll have to center the picture by clicking on it and choosing the symbol that means 'center'.  You can put text under each photo if you wish.

Here's a quick YouTube video that shows the process;

In order for a new Gallery to show up in the Horizontal Navigation, go to More>Manage Site>Site Layout>Edit Horizontal Nav Content>Add Page>Photos (click on + to find the page)>choose Page name>OK>scroll down under Photos to find your new page name>click the little arrow that says Indent>OK>Save.  Your new page will now be in a drop-down box when you hover over the Horizontal Navigation link that says Photos.